Privacy Policy

 

Sofidel S.p.A., with registered offices at Via Giuseppe Lazzareschi n. 23 (hereinafter, “Sofidel”) is committed to protecting the online privacy of the users of its websites. As such, this Privacy Policy has been written, under Article 13 of EU Regulation 2016/679 (hereinafter, the “Regulation”), in order to allow you to understand Sofidel’s policy regarding your privacy, and how your personal information will be handled when using our websites (sofidel.com, hereinafter, collectively, “Website”). This Privacy Policy will also provide you with information so that you are able to consent to the processing of your personal data in an explicit and informed manner, where appropriate.

The information and data which you may provide, or which may otherwise be collected in the context ofyour use of Sofidel’s services – e.g., access to reserved areas in the Website, recruitment section, etc. (hereinafter, the “Services”) – will be used by Sofidel in compliance with the Regulation. This means, in particular, that any personal data processing carried out by  Sofidel will respect the principles of lawfulness, fairness, transparency, purpose limitation, storage limitation, data minimization, accuracy, integrity and confidentiality.

 

 

CONTENTS

 

  1. Data controller
  2. Personal Data processed
    • Browsing data
    • Special categories of Personal Data
    • Data provided voluntarily by the data subject
  3. Purpose of the processing
  4. Legal bases and mandatory / discretionary nature of the processing
  5. Recipients of Personal Data
  6. Transfers of Personal Data
  7. Retention of Personal Data
  8. Data subjects’ rights
  9. Amendments

 

 

  1. Data Controller

 

The data controller regarding all personal data processing operations carried out through the Website is Sofidel, as identified at the start of this Privacy Policy. For any information regarding the processing of Personal Data by Sofidel, including a list of Sofidel’s data processors, please contact: dpo.holding@sofidel.com

 

  1. Personal Data processed

As you use the Website, we inform you that Sofidel may collect and process information related to you as an individual and which allows you to be identified (either directly, or together with additional information), or which is related to other individuals (“Personal Data”), such as your name, an identification number, an online ID or one or more characteristic elements of your physical, physiological,mental, economic, cultural or social identity.

Personal Data which may be processed by Sofidel through the Website are as follows:

  • Browsing Data

The Website’s operation, as is standard with any website on the Internet, involves the use of computer systems and software procedures, which collect information about the Website’s users as part of their routine operation. While Sofidel does not collect this information in order to link it to specific users, it is still possible to identify those users either directly via that information, or by using other information collected – as such, this information is also considered Personal Data.

This information includes several parameters related to your operating system and IT environment, including your IP address, location (country), the domain names of your computer, the URI (Uniform Resource Identifier) addresses of resources you request on the Website, the time of requests made, the method used to submit requests to the server, the dimensions of the file obtained in response to a request, the numerical code indicating the status of the response sent by the server (successful, error, etc.), and so on.

These data are used exclusively to compile anonymous, statistical information on the use of the Website, as well as to ensure its correct operation and identify any faults and/or abuse of the Website – the data is deleted immediately after processing, unless it must be used to identify responsible parties in the event of cybercrime committed which harms the Website or third parties, in which case information on web contacts may be kept for a period of 7 (seven) days.

 

  • Special categories of Personal Data

 

In the “Work with Us” section of the Website, you are allowed to submit Personal Data which may fallunder the category of Personal Data referred to in Art. 9 of the Regulation – i.e. “[…] data revealing racial or ethnic origin, political opinions, religious or philosophical beliefs, or trade union membership, and the processing of genetic data, biometric data for the purpose of uniquely identifying a natural person, data concerning health or data concerning a natural person’s sex life or sexual orientation”.

While this should not prevent you from submitting your CV for a job application through the Website, Sofidel asks that you do not disclose any such types of Personal Data, unless you consider this to be strictly necessary. Indeed Sofidel remind you that if you disclose such special categories of Personal Data in absence of an explicit consent to process them, Sofidel may not in any case be held liable and cannot receive complaints in this regard because in such case the processing is permitted as it is based on the fact that you have publicly disclosed this information, according to Art. 9(1)(e) of the Regulation.

In any case, Sofidel would stress the importance of providing your explicit consent to process this sort of Personal Data, if you decide, nonetheless, to share it.

Please note that, for purposes of selection of an applicant to a certain position, Sofidel may decide toanalyse the professional social media profiles which you make freely available on the Internet (e.g.LinkedIn).

 

  • Data provided voluntarily by the data subject

 

When using some of the Website’s Services, you are allowed to submit Personal Data related to other persons.

In any situation where you decide to share Personal Data related to other persons through the Website, you will be considered as an independent data controller regarding that Personal Data, and must assume all inherent legal obligations and responsibilities. This means that you must also must make sure that you have these third parties’ consent to their Personal Data being used in this manner before providing them to Sofidel, or another appropriate legal basis which may allow for lawful processing of this information.

To this end, you must fully indemnify Sofidel against any complaints, claims or demands for compensation for damages which may arise from the processing of this Personal Data, initiated by the third parties whose information is processed via the Website by your initiative.

 

  1. Purpose of the processing

 

Sofidel intends to use your Personal Data, collected through the Website, for the following purposes:

  1. To provide Services you request, such as: i) granting access to reserved areas of the Website; ii)subscription to newsletters; iii) Sofidel, etc.;
  2. To respond to any of your requests for assistance or information;
  3. To analyse CVs submitted through the Website, as well as to contact any candidates who submit their applications;
  4. For compliance with laws which impose upon Sofidel the collection and/or further processing of certain kinds of Personal Data.

 

  1. Legal basis and mandatory / discretionary nature of the processing

 

Sofidel’s legal bases to process your personal data, according to the purposes identified in Section 3, are as follows:

  • Section 3(a)3(b)and 3(c): processing for these purposes is necessary to provide the Services and, therefore, the applicable legal basis is the necessity of the processing for the performance of a contract with you, as well as to take steps at your request prior to entering into a contract with you – Art. 6(1)(b) of the Regulation. It is not mandatory for you to give Sofidel your Personal Data for these purposes; however, if you do not, Sofidel will not be able to provide any Services to you, nor will Sofidel be able to answer any requests or assess any CVs you may submit.
  • Specifically regarding Section 3(c), in particular as to Sofidel’s analysis of professional socialmedia profiles which you make freely available on the Internet, Sofidel relies on Art. 6(1)(f) of the Regulation – i.e., the necessity of the processing for the purposes of Sofidel’s legitimate interest in verifying whether there are any risks related to the candidate’s suitability for a given open position.
  • Section 3(d): processing for this purpose is necessary for Sofidel to comply with its legal obligations and, therefore, the applicable legal basis is the necessity of the processing for compliance with the data controller’s legal obligations – Art. 6(1)(c) of the Regulation. When you provide any Personal Data to Sofidel, Sofidel must process it in accordance with the laws applicable to it, which may include retaining and reporting your Personal Data to official authorities for compliance with tax, customs or other legal obligations.

 

  1. Recipients of Personal Data

 

Your Personal Data may be shared, for the purposes listed in Section 3, with different persons / entities (hereinafter and collectively, “Recipients”):

  • Entities acting as data processors on Sofidel’s behalf, in particular:
    • Persons, companies or professional firms providing Sofidel with advice and consultancy regarding accounting, administrative, legal, tax, financial and debt collection matters related to the provision of the Services;
    • Entities engaged in order to provide the Services (e.g., hosting providers or e-mail platform providers); and
    • Persons authorised to perform technical maintenance (including maintenance of network equipment and electronic communications networks).
  • Public entities, bodies or authorities to whom your Personal Data may be disclosed, in accordance with the applicable law or binding orders of those entities, bodies or authorities;
  • Persons authorised by Sofidel to process Personal Data needed to carry out activities strictly related to the provision of the Services, who have undertaken an obligation of confidentiality or are subject to an appropriate legal obligation of confidentiality (e.g., employees of Sofidel).
  • Your data may be accessible to other companies of the Sofidel Group for the same purposes as above and / or for administrative and accounting purposes pursuant to art. 6.1.f) and to Recitals 47 and 48 of the Rules.

 

  1. Transfers of Personal Data

 

Some of your Personal Data are shared with Recipients who may be located outside the European Economic Area. The Company ensures that your Personal Data are processed by these Recipients in accordance with the Regulation. Under the Regulation, these transfers can be based on an adequacy decision or on the Standard Contractual Clauses approved by the European Commission. Further information is available at the Company at the following address: dpo.holding@sofidel.com.

 

  1. Retention of Personal Data

 

Personal Data processed for the purposes set out in Section 3(a) and 3(b) will be kept by Sofidel for the period deemed strictly necessary to fulfil such purposes – in any case, as these Personal Data are processed for the provision of the Services, Sofidel will keep them for as long as the statute of limitations on liability related to the provision of the Services (as determined by the applicable law) lasts, so as to protect its interests.

Personal Data contained within CVs sent via the Website, as mentioned in Section 3(c), will be kept as long as the position for which the CV was sent remains open. As for spontaneous applications, this Personal Data may be kept for up to 1 (one) year. Sofidel may contact candidates before the mentionedperiods end, in order to request an extension of this retention period.

Personal Data processed for the purposes set out in Section 3(d) will be kept by Sofidel for the period required by the specific legal obligation or by the applicable law.

For more information on Sofidel’s Personal Data retention periods and the criteria adopted in determining these periods, please contact: dpo.holding@sofidel.com

 

  1. Data subject rights

 

Under Articles 15 and following of the Regulation, you, as a data subject, are entitled to request from Sofidel, at any time, access to your Personal Data, the correction and erasure of your Personal Data, as well as to object to its processing. You are also entitled to request the restriction of the processing of your Personal Data in the cases set out in Article 18 of the Regulation, as well as to obtain the Personal Data you have provided to Sofidel in a structured, commonly used and machine-readable format, in the cases set out in Article 20 of the Regulation.

Requests should be made in writing to Sofidel at: dpo.holding@sofidel.com.

In any case, please note that, as a data subject, you are entitled to file a complaint with the competent supervisory authorities for the protection of Personal Data, if you believe that the processing of your Personal Data carried out through this Website violates applicable law.

 

  1. Amendments

 

This Privacy Policy entered into force on 24/05/2018. Sofidel reserves the right to partly or fully amend this Privacy Policy, or simply to update its content, e.g., as a result of changes in applicable law. Sofidel will inform you of such changes as soon as they are introduced, and they will be binding as soon as they are published on the Website. Sofidel therefore invites you to regularly visit this Privacy Policy in order to acquaint yourself with the latest, updated version of the Privacy Policy, so that you may remain constantly informed on how Sofidel collects and uses Personal Data.



SOFIDEL S.P.A. AND SOFFASS S.P.A. DPO

Alessia Ghilardi
0583268424
Dpo.holding@sofidel.com